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These 24 chapters are used in this document:
Cover Letter, Title Page, Table of Contents, Introduction, Project Background, Needs Assessment, Expectations, Deadlines, Applications, Format, Management, Methodology, Time Line, Equipment, Specifications, Requirements, Evaluation, Acceptance Criteria, Budget, Summary, Capabilities, References, Team Members, Back Page
This template, built by the Proposal Kit software, is 100% human-written content.
We include this 24 page layout with Proposal Pack. Create variations of this document of any length to suit your specific needs—Order and download.
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( Design themes, color schemes, fonts, and images are all customizable )
View Request for Proposal (RFP) Sample
This sample proposal is based on the same layout as this template and is included in every Proposal Pack. The visual design of the templates will match whichever Proposal Pack design you purchase. To get this template in a different design theme than shown in the sample, purchase any other Proposal Pack design theme and this template will be included.
You can create an editable Word version of this sample in any design theme of your choice including branded to your logo.
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There is no one-size-fits-all template for a request for proposal (rfp). Proposal Kit templates can be customized as needed to fit any situation using the extensive chapter template library. Here are some key chapters typically included in this type of template. Use this template as your starting point and customize it as needed using the software included with each Proposal Pack or the Professional bundle.
This chapter serves as the formal introduction to the RFP. It briefly outlines the purpose of the document and provides contact details for follow-up questions. This sets the stage for the recipient to understand the context and importance of the RFP.
In this section, the company explains the objective of the RFP and gives an overview of the project or need. This helps the potential respondents understand the scope and significance of the opportunity.
This chapter details the specific needs and requirements that the company is looking to address. It provides context about why the RFP is being issued and what problems need solving.
Here, the company outlines what they expect from the responding companies. This includes both general expectations and specific deliverables that the proposals should meet.
This section specifies all critical dates, including when the proposal is due, any milestones, and the expected completion date of the project. Clear deadlines help ensure timely responses and project management.
In this part, the company describes the management structure for the project, including key personnel and their roles. This provides clarity on who will be overseeing the project and ensures accountability.
This chapter outlines the preferred approach or methodology for completing the project. It may include guidelines, processes, and techniques that the responding companies should adhere to.
This section gives instructions on how the proposal should be structured and formatted. It ensures that all submissions are consistent and easy to evaluate.
This part provides background information on the project, including its history and any previous efforts related to it. This context helps respondents tailor their proposals more effectively.
Here, the company describes any specific applications or technologies that will be involved in the project. This helps respondents understand the technical requirements.
This chapter lays out a detailed timeline of the project's phases and activities. It ensures that all parties are aware of the project schedule and milestones.
This section lists any required equipment or resources needed for the project. It helps respondents understand what they need to bring or procure.
In this part, the company explains how the proposals will be evaluated and what criteria will be used. This ensures transparency and helps respondents focus on key areas.
This chapter provides technical specifications and standards that the project must meet. It gives respondents clear guidelines on what is expected in terms of quality and performance.
Here, the company lists all mandatory requirements for the project. This helps ensure that only qualified and capable companies respond.
This section outlines the criteria that will be used to determine whether the project deliverables are acceptable. It provides a clear understanding of the standards for success.
This chapter gives an overview of the budget allocated for the project. It helps respondents understand the financial constraints and plan their proposals accordingly.
In this part, the company provides a brief summary of the RFP, highlighting the most important points. This helps respondents quickly grasp the essentials of the proposal.
Here, the company describes any specific capabilities or expertise they are looking for in the responding companies. This helps narrow down the pool of potential respondents to those who are best suited for the project.
This section asks for references from the responding companies, such as past clients or projects. It helps the company verify the credentials and reliability of the respondents.
This part introduces the team members who will be involved in the project from the company's side. It provides clarity on who the respondents will be working with.
This document can be used in many contexts and has various uses depending on the needs. Depending on your situation, customize the chapter list as needed using a Proposal Pack or the Professional bundle.
The Request for Proposal (RFP) may also be referred to in different ways or be used in more specialized situations, such as:
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Cover Letter, Title Page, Table of Contents, Introduction, Needs Assessment, Expectations, Deadlines, Management, Methodology, Format, Project Background, Applications, Time Line, Equipment, Evaluation, Specifications, Requirements, Acceptance Criteria, Budget, Summary, Capabilities, References, Team Members, Back Page
You can create this document using any of the logo-designed Proposal Packs. Pick any Proposal Pack with a logo design theme you like best; they will all work equally well. The Proposal Pack for Any Business is the pack with no extra added logos or colors - designed to be used plain or for you to customize with your logos and graphics.
The Proposal Pack design theme you purchase will determine the visual look of this template. The screenshot above only shows the plain generic design theme. Names and stories in examples are fictional; however, the templates are from real client use cases.
We include a library of chapters to be assembled based on your needs. All proposals are different and have different needs and goals. We designed Proposal Pack so you can customize the documents to suit your needs.
You will best create this document using the Proposal Pack Wizard - Expert Edition software to select this template and build it in the Proposal Pack logo design theme of your choice along with any desired customizations (such as adding additional chapters, removing unneeded chapters, changing the order of chapters, and importing your company logo). This template outlines a proposal for the described situation. Each user is responsible for typing in the actual content of the provided pages with their information to complete the proposal.
You create this template using the Wizard software with an entire Proposal Pack library and software. We include the Expert Edition of the software in the Proposal Kit Professional bundle. Microsoft Word for Windows is required to use the customizing software.
You can also edit Word document templates in other office software such as Word for Mac. We will assist Mac users in assembling this template - Request for Proposal (RFP) - for their first project if they do not have the required platform to run the Wizard software.
We typically include more chapters in the templates than most people will need to give everyone more variety in the chapters they may need. You can trim down a long template by removing pages you do not need or combining multiple chapter topics into one page.
Many people find the Proposal Kit website after searching for a specific proposal. Once you've purchased and installed the software, how do you build that template you found in the first place? This video shows you how to build any proposal you see on the Proposal Kit website.