Formal Record Hold Notice Form

1. Get Proposal Kit Professional that includes this business document.

We include this Formal Record Hold Notice Form in an editable format that you can customize for your needs.

2. Download and install after ordering.

Once you have ordered and downloaded your Proposal Kit Professional, you will have all the content you need to get started with your project management.

3. Customize the project template with your information.

You can customize the project document as much as you need. You can also use the included Wizard software to automate name/address data merging.

How do you write a Formal Record Hold Notice Form document?

Form Litigation Hold Notice Form

Records Custodian's Name: Insert name of record keeper. Name of Requestor: Insert name of person requesting record hold. Case ID Number: Contract Reference Number.

Detailed Legal Hold Information:

Provide the details of the case and instructions to implement the Hold Notice Procedure. List the nature and specifics of the complaint or threat. Identify the party making the claim.

Notice of intent to investigate:

Local workstation - Laptop and/or department computer. Personal share or personal folders on servers. Home computer or smart phones.

Email journals, backups, and archives. Removable storage media. Physical department files on and off site. Use the Formal Hold Investigation Form to list all relevant documents.

You will be notified after the content has been reviewed and the records to be placed on hold have been verified. Requires signature of the department or records owner for acknowledgement of the notification.